JOB OPPORTUNITY

 

The Doodle Bar & TESTBED1

33 Parkgate Road

London SW11 4NP

www.thedoodlebar.com & www.testbed1.com

 Events & Marketing Co-ordinator, Maternity Cover 8 months FULL TIME POST

We propose a 2 weeks handover period starting from Monday 30th June 2014

Salary £20k p.a

Overall Duties

  • To be responsible for following Doodle Bar event procedures and operational systems and keep abreast of any changes.
  • To communicate with and report to the management team
  • To ensure that the creative and financial priorities/targets of each event are clearly defined and achieved.
  • To be a positive and enthusiastic member of the DB team.

Weekly Tasks

  • Attend Weekly Management meeting – The successful candidate will meet weekly with the management team to report changes to the monthly events status, agree MEP (Monthly Entertainment Budget), ask questions and report changes & feedback.
  • Coordinate events inquiries – follow procedures to respond to client inquiries efficiently, sending rate cards, brochures and organising venue visits.  Prepare event inquiry summary to share at Management meetings for approval.
  • Manage event booking- create and manage event documents and record all elements of event planning. Manage client relationships and organise agreed event requirements such as license applications, heater hire, additional cleaning
  • Coordinate Street Food Vendors – Ensure weekly Street Food Vendors are booked and promoted/ manage street food vendors and keep records up to date
  • Social Media co-ordinating – keep social media pages alive with content, implementing our Social Media Schedule & Strategy.
  • Communication – update websites with events listings, food menus etc; create and/or design posters and flyers for upcoming events; send out bi-monthly newsletters using mailchimp templates; keep Doodle Bar chalk boards updated with events

Monthly Tasks

  • Keep our Customer Relationship Manager software (ZOHO) up to date with new contacts, past clients and generally take responsibility for growing the contact list.
  • Present TESTBED1 events calendar and booking forms to the landlord

SKILLS & Equipment REQUIRED

  • Excellent communication and organisation skills
  • Event co-ordination experience
  • Knowledge of Excel, Word and basic software
  • Knowledge of Google Drive file sharing system
  • Photoshop/Illustrator software knowledge, enough to design event posters and artwork
  • Your own computer!

 

Please send CV and covering letter to recruitment@thedoodlebar.com

Closing date for applications 28th May 2014

Interviews 2nd and 4th June 2014

Please note that only successful applicants will be contacted.