The Doodle Bar & TESTBED1

33 Parkgate Road

London SW11 4NP &

 Events & Marketing Co-ordinator, Maternity Cover 8 months FULL TIME POST

We propose a 2 weeks handover period starting from Monday 30th June 2014

Salary £20k p.a

Overall Duties

  • To be responsible for following Doodle Bar event procedures and operational systems and keep abreast of any changes.
  • To communicate with and report to the management team
  • To ensure that the creative and financial priorities/targets of each event are clearly defined and achieved.
  • To be a positive and enthusiastic member of the DB team.

Weekly Tasks

  • Attend Weekly Management meeting – The successful candidate will meet weekly with the management team to report changes to the monthly events status, agree MEP (Monthly Entertainment Budget), ask questions and report changes & feedback.
  • Coordinate events inquiries – follow procedures to respond to client inquiries efficiently, sending rate cards, brochures and organising venue visits.  Prepare event inquiry summary to share at Management meetings for approval.
  • Manage event booking- create and manage event documents and record all elements of event planning. Manage client relationships and organise agreed event requirements such as license applications, heater hire, additional cleaning
  • Coordinate Street Food Vendors – Ensure weekly Street Food Vendors are booked and promoted/ manage street food vendors and keep records up to date
  • Social Media co-ordinating – keep social media pages alive with content, implementing our Social Media Schedule & Strategy.
  • Communication – update websites with events listings, food menus etc; create and/or design posters and flyers for upcoming events; send out bi-monthly newsletters using mailchimp templates; keep Doodle Bar chalk boards updated with events

Monthly Tasks

  • Keep our Customer Relationship Manager software (ZOHO) up to date with new contacts, past clients and generally take responsibility for growing the contact list.
  • Present TESTBED1 events calendar and booking forms to the landlord


  • Excellent communication and organisation skills
  • Event co-ordination experience
  • Knowledge of Excel, Word and basic software
  • Knowledge of Google Drive file sharing system
  • Photoshop/Illustrator software knowledge, enough to design event posters and artwork
  • Your own computer!


Please send CV and covering letter to

Closing date for applications 28th May 2014

Interviews 2nd and 4th June 2014

Please note that only successful applicants will be contacted.